BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
BSIT RES No: ______________
DATE:
i
COMPUTERIZED PTA MONITORING AND BILLING SYSTEM OF TERESITA
PATALINJUG MEMORIAL ELEMENTARY SCHOOL
WILLIAM C. NAVARRO JR.
SUBMITTED TO THE FACULTY OF THE COLLEGE OF FISHERIES SULTAN
KUDARAT STATE UNIVERSITY-KALAMANSIG CAMPUS IN PARTIAL
FULFILLMENT OF THE REQUIREMENTS FOR THE DEGREE OF
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
MAJOR IN COMPUTER TECHNOLOGY
February 2017
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APPROVAL SHEET
The undergraduate thesis attached here to entitled “COMPUTERIZED
PTA MONITORING AND BILLING SYSTEM OF TERESITA PATALINJUG
MEMORIAL ELEMENTARY SCHOOL” prepared and submitted by WILLIAM C.
NAVARRO JR., for the degree of Bachelor of Science in Information Technology
has passed the standard set by Sultan Kudarat State University, Kalamansig
Campus, Kalamansig, Sultan Kudarat and was successfully defended before this
panel of examiners.
EDUARDO S. LEQUIGAN JR. ARTCHIE P. PADIOS
Member Member
__________________ ___________________
Date Signed Date Signed
AUBREY JOHN T. BUENDIA, MIT
Adviser
Date Signed
Accepted as partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology.
REYNAN E. DEMAFELIZ, MIT RICHIE B. ESPALLARDO
BSIT Department Coordinator Research Coordinator
_______________________ ______________________
Date Signed Date Signed
JULIE E. ALBANO, Ph.D
Campus Director
Date Signed
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TRANSMITTAL
The undergraduate thesis attached hereto entitled “COMPUTERIZED
PTA MONITORING AND BILLING SYSTEM OF TERESITA PATALINJUG
MEMORIAL ELEMENTARY SCHOOL” prepared and submitted by WILLIAM C.
NAVARRO JR., in partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology (Computer Technology) is hereby
endorsed for approval.
AUBREY JOHN T. BUENDIA, MIT REYNAN . DEMAFELIZ, MIT
Adviser BSIT Department Coordinator
______________________ ______________________
Date Signed Date Signed
RICHIE B. ESPALLARDO
Research Chairman
Date Signed
Accepted as partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology (Computer Technology).
JULIE E. ALBANO, Ph.D.
Campus Director
Date Signed
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ACKNOWLEDGEMENT
This academic endeavor would not been conceived and put into
completion, without the nurturing hands and minds of the following persons who
in many ways had been a great help in realizing such work.
The researcher is personally and professionally indebted to the following
persons who made their part a significant one by extending precious time and
efforts unconditionally.
To Mr. Aubrey John Buendia, MIT, the adviser, words that are creatively
crafted won’t suffice and will never compensate for the effort and precious time
spent in weaving this scholarly work.
To Mr.Eduardo S. Lequigan Jr, member of the examining, thank you for
the support and endless encouragements and advice.
To Mr. Artchie P. Padios, member of the examining, thank you for the
support and patience, and encouragements all throughout the study.
To the family and love ones who had contributed a lot in the completion of
this study the researcher extend his deepest admiration for all the effort just to
make this study feasible.
And ultimately to our God, our beginning and our end, the source of all
wisdom. All praise and glory are yours forever and ever.
WILLIAM C. NAVARRO JR.
Researcher
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BIOGRAPHICAL DATA
The researcher was born in Cadiz,
Kalamansig, Sultan Kudarat on 5th day of June,
1994. The fifth child of Mr. William Y. Navarro Sr.
and Mrs. Rosalinda C. Navarro (deceased) and
which resides at Cadiz, Kalamansig, Sultan
Kudarat.
He finished his primary education in Teresita Patalinjug Memorial
Elementary School (TPMES), Cadiz,Kalamansig, Sultan Kudarat, in the year of
2012 and took his secondary education at Kalamansig National High School,
Kalamansig, Sultan Kudarat.Pursued. To achieve his dream and to earn more
knowledge, he continued his tertiary education at Sultan Kudarat State University
Kalamansig Campus, Kalamansig, Sultan Kudarat and took up Bachelor of
Science in Information Technology
WILLIAM C. NAVARRO JR
Researcher
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TABLE OF CONTENTS
PRELIMINARY PAGES Page
First Page i
Title Page ii
Approval Sheet iii
Transmittal iv
Acknowledgement v
Biographical Data vii
Table of Contents viii
List of Tables xi
List of Figures xii
List of Appendices xiv
Abstract xv
Chapter I – INTRODUCTION 1
Objectives 2
Significance of the Study 3
Scope and Limitation 3
Operational Definition 4
Chapter II – REVIEW OF RELATED LITERATURE 5
Monitoring and Billing 5
Registration 6
Record System 7
Monitoring 8
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Billing 9
Record Management 10
Chapter III – Methodology 11
Research Design 11
Tools and Materials 11
Research Flow Process 11
1.) Data Gathering 11
2.) Planning Analysis 11
3.) System Development 12
a) Microsoft Visual basic 6.0 12
b) Dialog Box 13
c) Log-in Form 14
d) Main Form 15
Coding 16
4.) Testing/ Evaluation 17
Conceptual Framework 18
Gantt Chart 19
Budgetary Requirements 20
Context Diagram 21
Data Flow 22
Literature Cited 23
Evaluation Questionaire 24
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Chapter IV – Result and Discussion 28
Result of the Study 28
Result of the Evaluation 36
Chapter V – Summary, Conclusion and Recommendation 38
Summary 38
Conclusion 39
Recommendation 39
Appendices 40
ix
List of Tables
Tables Title Page
1 Gantt Chart 19
2 Budgetary Requirements 20
3 EvualationQuestionaire 24
4 Result of the System Interface 36
5 Result of the System Functionality 36
6 Result of the System Efficiency 37
7 Result of the System Security 38
x
List of Figures
Figure Title Page
1 Microsoft Visual Basic 6.0 12
2 Dialog Box 13
3 log-in form 14
4 Main Form 15
5 Code Window 16
6 Testing the Program 17
7 Conceptual Framework 18
8 Context Diagram 21
9 Data Flow Diagram 22
10 Main Form 29
11 Registration Form 30
12 Billing and Monitoring Form 31
13 Membership Registration form
Fee Form 32
14 Billing Form 33
15 Receipt Form 34
16 Income Monitoring form 35
17 Log-in form and Codes 41
18 Main form and Codes 43
xi
19 Registration Form of Billing and Monitoring
and codes 46
20 Billing and Monitoring Form and codes 49
21 Account Transaction Form and codes 51
22 Statement of Accounts Form and codes 67
23 Receipt Report Form and codes 71
24 Total Collection and Codes 72
xii
List of Appendices
Appendix Title Page
1 Log-in Form and Codes 41
2 Main Form and Codes 43
3 Registration Form of Billing and
Monitoring and codes 46
4 Billing and Monitoring Form and codes 49
5 Account Transaction Form and codes 58
6 Statement of Accounts Form and codes 67
7 Receipt Report Form and codes 71
8 Total Collection and Codes 72
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ABSTRACT
NAVARRO JR. WILLIAM C. 2017, “Computerized PTA Monitoring and Billing
System of Teresita Patalinjug Memorial Elementary School”, Sultan Kudarat
State University -College of Fisheries Kalamansig Sultan Kudarat.
Adviser: AUBREY JOHN T. BUENDIA , MIT
“Computerized PTA Monitoring and Billing System” aimed to: a) Create a
database program Computerized PTA Monitoring and Billing System in Terisita
Patalinjug Memorial Elementary School., b) Monitor and calculate payments
of every students, and c)Generate reports of the following; List of student of
Terisita Patalinjug Memorial Elementary School, Billing statement of students
and Students receipt.
The system was developed using visual basic 6.0 programming language
as system front end and Microsoft access as the system data based or back end.
Transactions process, data fields, program commands as well as data report
were based on the gathered data from the Teresita Patalinjug Memorial
Elementary School. After the system was developed it undergone series of tests
to evaluate its functionality, accessibility and accuracy of the system.
The system was evaluated in terms of its design and interface,
functionality and the efficiency of the system by the selected employee and
patients who served as respondents in the evaluation of the system.
Results of the evaluation revealed that the system obtained a rating of
4.75 for design and interface, 4.67 for its functionality and 4.0 for efficiency and
the system security got the rating of 4.65. The overall evaluation of the system
successfully attained a “Strongly Agree” score with a grand mean of 4.51 which
xiv
means that the Computerized PTA Monitoring and Billing System was functioning
excellently and very efficient. And the system interface respond to user action at
all time. It was excellently flexible in allowing user to choose options with
pleasing and easy to use and understand.
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