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Purchase Order and Receiving Process Guide

The document outlines the cash disbursements process across four departments - Inventory, Purchasing, Accounts Payable (AP), and Receiving. The Inventory Clerk prepares purchase orders which are sent to the Purchasing Department to select vendors. The vendors send invoices to AP who prepares vouchers after goods are inspected and receiving reports are approved in the Receiving Department. Checks are prepared, recorded, and sent to suppliers in payment.

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Genevieve Manalo
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174 views1 page

Purchase Order and Receiving Process Guide

The document outlines the cash disbursements process across four departments - Inventory, Purchasing, Accounts Payable (AP), and Receiving. The Inventory Clerk prepares purchase orders which are sent to the Purchasing Department to select vendors. The vendors send invoices to AP who prepares vouchers after goods are inspected and receiving reports are approved in the Receiving Department. Checks are prepared, recorded, and sent to suppliers in payment.

Uploaded by

Genevieve Manalo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Manalo Genevieve D.

2A12

Cash Disbursements
Inventory Department Purchasing Department AP Department Receiving Department
Department

Inventory Clerk
Purchase Order 1 Purchase Order 2 Inspection of Voucher
goods

Examines and
prepares of
T
purchase Invoice Bill
orders Selection of Preparation of
Vendor File
supplier Check
Receiving Report
3

Receiving Report
2

Purchase Order 2 Receiving Report


Purchase Order 3
1
Check Copy
Purchase Order 1
Purchase Order 2
Check 1

Purchase Order 1

File Purchase Check


File Records check
Journal Register
A

Supplier
Supplier
A Reconciling the 3
reports, posting
the purchase and Stores
preparation of
voucher
File

Receiving Report
2
AP Subsidiary
Account

Voucher
Posts receiving Inventory
report Records

Receiving Report
2

File

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