SCHOOL COMMUNICATION PLAN
At Woodland Heights Elementary, we intend to provide information to our school community that is timely and relevant. Our
communication will include all stakeholders - staff, students and parents - except where student or staff privacy take precedence
or school board policy dictates. Communication will be provided in a clear and concise manner. Where the communications
from the teacher, school or PTO are leaving questions in your mind, we request that questions be addressed as follows:
❖ For Academic and Student Specific Questions: Parent first contacts the teacher, then Principal/Assistant Principal as
needed.
❖ For Staff Questions: Staff first contacts Grade Level Chair/SIT rep., then Principal/Assistant Principal as needed.
❖ For School-Wide Communication Questions: First contact the Principal/Assistant Principal and they will coordinate with
the necessary team to provide clarity.
Our objective is to respond to all emails or phone calls within a suggested 24-48 hour business day response time.
ACADEMIC COMMUNICATION STAFF COMMUNICATION SCHOOL-WIDE COMMUNICATION
➢ Teacher Newsletter ➢ Staff Meeting ➢ ConnectEd Phone Message/Email
➢ Teacher Notes in Folder/Agenda ➢ PLC Meeting ➢ School Website
➢ Parent-Teacher Conference ➢ Hawk Herald ➢ PTO Meeting
➢ Graded Work/Test ➢ Staff Monthly Calendar ➢ PTO “In the Know” in Teacher Newsletter
➢ Parent Portal ➢ SIT Meeting ➢ Principal’s Coffee
➢ Phone Call/Email ➢ Staff Handbook ➢ Open House
➢ Report Card/Progress Report ➢ Social Media--WHE & PTO
➢ Curriculum Night ➢ PeachJar Flyers
➢ Student Handbook
Woodland Heights Elementary School Communications Plan
Academic Communication
STRATEGY PURPOSE TIMELINE AUDIENCE PERSONS
RESPONSIBLE
Open House/ Curriculum Informational meetings to Annually Parents and students Administration/Teachers
Nights introduce parents to a new
school year and curriculum
procedures for success
Parent-Teacher Individual meetings to Once in the fall, once in Parents and students Teachers
conferences discuss student progress spring
and academic growth
Student progress reports Communicate successes Quarterly Parents and students Teachers
& report cards and opportunities for
improvement to parents
Graded work, tests and Keep students and parents Ongoing Parents and students Teachers
assignments sent home updated on academic Update grades in Parent
Parent Portal progress within the Portal (Gradebook)
classroom weekly
Teacher messages in Inform parents of pertinent As needed Parents Teachers
student’s folder/agenda information not included in
weekly newsletters
Teacher newsletter (email Update parents on Weekly Parents Teachers
blast) curriculum and instruction,
class news, Enhancement
curriculum
Chain of Concern: Parent→Teacher→Principal/Assistant Principal
Woodland Heights Elementary School Communications Plan
Staff Communication
STRATEGY PURPOSE TIMELINE AUDIENCE PERSONS
RESPONSIBLE
School newsletter & Updates, news, dates, Weekly Staff Administration
Monthly Staff Calendar recognitions, “know &
(Hawk Herald) dos”
Staff Handbook Communicate updates Annually Teachers Administration
of policies and
procedures relevant to
staff
Staff meetings Open communication Monthly Teachers Administrators
with staff regarding
news, updates,
professional
development, and
school-wide calendar
PLC meetings Teachers meet to weekly Administration, IF, Administration, IF, all
(Professional Learning discuss curriculum teachers, and students teachers
Communities) issues/concerns and
student data
SIT meetings School financial, Monthly Parents, students, staff Administration and SIT
(School Improvement Team) administrative, and and community members
professional
development
concerns/decisions
discussed
Chain of Concern: Staff Member→GLC/SIT member→Principal/Assistant Principal
Woodland Heights Elementary School Communications Plan
School-wide Communication
STRATEGY PURPOSE TIMELINE AUDIENCE PERSONS
RESPONSIBLE
PTO Newsletter PTO news, events, dates, Weekly Staff and parents PTO Board
“In the Know” fundraising info
(Parent-Teacher-Organization)
ConnectEd School news, events, Weekly Staff and parents Administration
dates, important school
information
School Website Keep current and vital Ongoing Staff, students, parents, Webmaster,
school information prospective students and Administration, Teachers
updated on the website. their families
School Facebook & Keep community abreast Ongoing Parents and community Administration and
Twitter of newsworthy events and assigned staff
information
Media Networking with media As needed Parents and community Administration and
venues to keep community assigned staff
abreast of newsworthy
events and information
School-wide flyers and Announcements/reminders As needed Students and parents Administration/PTO/
other materials sent home of important dates and community groups
when necessary information
(Peachjar)
School Handbook Update and distribute at Annually Teachers, students and Administration/Teachers
the beginning of the year parents
to outline school
procedures and
expectations for the year
Admin & Teacher phone Communicate with parents As needed in a timely Parents Administration/Teachers
Woodland Heights Elementary School Communications Plan
calls/emails on urgent matters or manner
matters that require more
personal interaction
Principal Coffees Interested parties meet Monthly Parents, students, staff, Administration
with principal to discuss and community
school-wide
events/updates
PTO Meetings PTO updates, events, Monthly Parents, staff PTO Board
(Parent-Teacher-Organization) dates, fundraising info
PTO Facebook Keep community abreast Ongoing Parents and community PTO Board
(Parent-Teacher-Organization) of newsworthy events and
information
Chain of Concern: Question/Clarification→Principal/Assistant Principal
