Project office setup and staff mobilization Project kick-off meeting Study existing pro-

D-1 Mobilization and ject data, designs,

Review design manuals, estimates, specifications Site reconnaissance and reports R-1: Inception Report
Inception Activities
Preparation and submission of Inception Report
PHASE 1: DESIGN REVIEW PERIOD (0—03 Months)

Site inspection and review existing utilities/structures Site surveys and investigations
D-2 Conducting Survey
and Site Inspection R-10: Site Inspection Report
Document difference between Update of hydrology, hydraulic, Recommend removal
existing condition and data provided and drainage studies of unsound structure

Review of design elements Coordinate design modifications of IFT Ensuring climate resilient Implement and monitor
and environmentally digital tools for site infor-
Assess road inventory and provide design Check and update bridge sustainable design mation collection
design per BIWTA require-
Update drainage infrastructure design R-2: EIAs, RAP and Due Diligence
Review and approve Support PIU with delivera-
Report
D-3 Update/ Modify/ contractor’s PMP bles and documentation
Review and enhance Preparation of report Promote new con- R-3: Design Review Reports/ Design
Redesign based on Re- road safety features on updated design struction materials
Assist PIU in updating and Ensure compliance with Report on Updated Design
quirement (TOR Task 2) technologies for
monitoring ESMP per DOE universal access principles
Review contractor’s work Support land pilot sections R-4: Quality Assurance Plan
acquisition process
requirements
program and schedule
Develop construction CPM schedule

Review and verify detailed earth- Review construction detour maps, Incorporate RHD and WB
work analysis and calculations signage and road safety plan comments in design review Preparation of design review report

D-4 Providing Procure-

Assist in bidding documents preparation Assist in bid evaluation and contract
ment Support R-9: Status Reports on the Design and Bidding Progress

(TOR Task 3) Monitoring and reporting procurement progress

D-5 Occupational
Approval of OH&S Management Ensuring SEA/SH and
Health and Safety in R-10: Site Inspection Report
Plan OH&SMP) Work Zone Safety
Work Zone (TOR Task 4)

Maintain and monitor Risk Develop and implement Establish contractor perfor- Assess subsoil/ foundation re-
Management Framework Quality Assurance Plan (QAP) mance verification procedures quirements and bearing capacity

Full-time on-site supervision Conduct progress review meetings Prepare Monthly Status Reports Identify and address project delays
R-5: Quality Check Reports
D-6 Supervision of Civil
Ensure compliance with engi- Oversee safe construction prac- Review and approve Traffic Manage- Review and approve contractor submissions R-6: Monthly Progress Reports
Works Contract Imple- neering designs tices ment Plan and incident report R-7: Quarterly Progress Reports
mentation Activities R-10: Site Inspection Report
Provide clarifications on Confirm work methodology, Review As-built drawings by Review and certify work volume and R-14: Project Performance
(TOR Task 5) disputed issues, anoma- material source, equipment, the contractors process interim and final payments Monitoring Reports
lies, errors, or risks and mix design

Inspect, verify and fairly Assess Value Engineering Prepare and monitor cash flow
determine claims proposals projections
PHASE 2: CONSTRUCTION PHASE (4—39 Months)

D-7 Monitoring Project Support construction compliance Assist in C-ESMP preparation Monitor E&S standards
R-11: Semi-annual Social Monitoring Reports
Performance to Ensure Preparation Emergency Response Plan Monitor and facilitate social and gender activities Preparation of ESMP R-12: Annual Environmental Monitoring Reports
R-13: Report on HIV/AIDS, Trafficking, Road
E&S Implementation Ensure compliance with labor laws/ regulations Monitoring Grievance Redress Mechanisms Implement SEA/SH risk Safety, and Gender Activities
(TOR Task 6) mitigation and Reset-
tlement Action Plan

Conduct road safety audits Assess critical road safety features Screen project area for safety improvements
D-8 Conducting Road R-8: Road Safety Audit (RSA) Report during
Safety Audit and Integrate safety in design and construction Identify social and economic safety issues Construction
R-16: Road Safety Audit (RSA) Report at
Training (TOR Task 7) Develop and conduct road safety training Propose road safety awareness billboards Completion

D-9 Preparing Road

Maintenance Manual Prepare Road Maintenance Manual for PBM R-15: Maintenance Manuals
(TOR Task 8)

Review system design and installation plans Supervision of ITS and OFC Installation
D-10 Providing ITS and
OFC System Installation Assist in preparing maintenance guidelines Support in institutional development R-10: Site Inspection Report

Support (TOR Task 9) Organize ITS and OFC related trainings/ seminars/ workshops

D-11 Organizing Seminars

and Workshops (TOR Arrange the inception and technical workshops Project integration and coordination activities Training Manuals, and Relevant Documents

Task 10)

D-12 Technology Transfer

on ITS System Develop overseas technical visit plan Overseas technical visit execution Travel Plan, Training Module, Other Relevant Documents

(TOR Task 11)

(40—51 Months)
PHASE 3: DNP

Periodic and/or continuous inspection Issuance of final payment certificate

D-13 DNP Stage Activities R-10: Site Inspection Report
Road maintenance inspection

D-14 Civil Work Contract Closure R-17: Project Completion Report (PCR)