Digital Documentation (Advance)

Assignment 1
Objective: Create and apply styles in Digital Documentation.
Task: 1] Type a paragraph with at least 100 words on the topic “Technological
Advancement in India” and create below given styles as instructed:
1. Headings: Font name: Times New Roman, Size: 24, Color: Red. Give the style
name: Dream Heading (Use create style from selection command to create
style)
2. Paragraph: Apply Style Text Body from the Style Gallery.

Step 1: Create a New Style:

• Go to Format > Styles and Formatting.
• In the Styles and Formatting window, click
the Create a New Style button.
• A new style will be created. Let's name it
"Dream Heading".
• Double-click on "Dream Heading" to open
the Modify Style dialog box.
Step 2: Modify the Style:
• In the Modify Style dialog
box, you can adjust the font,
font size, font color, font
style (bold, italic, underline),
alignment, spacing, and
other formatting options.
• For "Dream Heading", let's
set the following:
• Font: Times New Roman
• Font Size: 24
• Colour: Red
Step 3: Apply the Style:
• Select the first sentence of your paragraph.
• In the Styles and Formatting window, click on the "Dream Heading" style.
• The selected text will be formatted according to the style.
Assignment 2
Objective: Insert and use images in the digital document.
Step 1: Inserting an Image:
• Place the Cursor: Position your cursor where you want the image to appear
in your document.
• Insert Image:
• Method 1: Insert Menu
• Go to Insert > Image.
• Method 2: Toolbar Button
• Click the Insert Image button on the toolbar (it usually looks like
a picture icon).
Step 2: Select the Image File:
• A file selection dialog box will open.
• Navigate to the location of your image file on
your computer.
• Select the image file and click Open.

Step 3: Position and Resize the Image:

• Once the image is inserted, you can:
• Drag and Drop: Click and drag the image to reposition it.
• Resize: Click and drag the small squares (handles) around the image to
resize it.
Assignment 3
Objective: Create and Use Template.
Creating a Template:
Step 1: Create a New Document:
• Open OpenOffice Writer and create a new document.
Step 2: Format the Document:
• Apply the desired formatting, styles, and insert images as needed.
Step 3: Save as Template:
• Go to File > Save As.
• In the Save As dialog box:
• Choose the desired location to save the template.
• In the Templates dropdown menu, select Save...
• Give your template a name and click OK.

Using a Template:

Step 1: Create a New Document from Template:

• Go to File > New.
• In the New Document dialog box, under Templates, select the
template you created.
Step 2: Click Create.
Assignment 4
Objective: Implement TOC in the document.
Step 1: Apply Styles to Headings:
• Select a Heading: Highlight the text you want to
use as a heading.
• Apply a Heading Style:
• Go to Format > Styles and Formatting.
• Select a heading style (e.g., Heading 1,
Heading 2) from the list.
• Click Apply.
Step 2: Generate the Table of Contents:
• Place the Cursor: Position your cursor where you
want the TOC to appear.
• Insert TOC: Go to Insert > Indexes and Tables >
Table of Contents.
Step 3: Customize TOC:
• Number of Levels: Specify how many heading
levels to include in the TOC.
• Style: Choose the desired style for the TOC entries.
• Page Numbers: Select the page number format (e.g., page number, page
range).
• Leader: Choose the type of leader line (e.g., dots, dashes).
• Click OK.
Electronic Spreadsheet (Advanced)
Assignment 5
Objective: Analyze data using data consolidation.
Step 1: Prepare Your Data:
• Ensure that the data you want to consolidate has a similar structure. This
means that the labels (column or row headers) should be consistent across
different ranges or worksheets.
• If necessary, adjust the data ranges to align the labels properly.
Step 2: Access the Data Consolidation Tool:
• Go to Data > Consolidate.

Step 3: Specify the Source Ranges:

• In the "Consolidate" dialog box, you'll see a list of
options to select the source ranges:
• Range: Select a range of cells within the current
worksheet.
• Worksheet: Select a range of cells from another
worksheet in the same workbook.
• Workbook: Select a range of cells from a different workbook.
• Click the Add button to add each source range to the list.
Step 4: Choose the Function:
• Select the function you want to use to combine the data from the source
ranges. Common functions include:
• Sum: Adds the values from corresponding cells.
• Average: Calculates the average of the values from corresponding cells.
• Count: Counts the number of cells with values in corresponding cells.
• Max: Finds the maximum value from corresponding cells.
• Min: Finds the minimum value from corresponding cells.
• Product: Multiplies the values from corresponding cells.
Step 5: Specify the Destination Range:
 • In the "Destination range" field, enter the cell reference where you want the
consolidated data to appear.
Step 6: Click OK:
• OpenOffice Calc will create a consolidated table in the specified destination
range, combining the data from the source ranges according to the selected
function.
Assignment 6
Objective: Use of Hyperlink in spreadsheet.
Step 1: Select the Cell:
• Click on the cell where you want to insert the hyperlink.
Step 2: Insert Hyperlink:
• Method 1: Using the Menu
• Go to Insert > Hyperlink.

Step 3: Specify the Link Type:

• In the "Hyperlink" dialog box, choose the type of link you want to create:
• Document: Link to another cell, worksheet, or workbook.
• URL: Link to a web page.
• Email: Create a mailto link to send an email.
• File: Link to a file on your computer.

Step 4: Enter the Link Target:

• Document Link:
• Cell: Enter the cell reference (e.g., Sheet2!A1).
• Worksheet: Enter the worksheet name (e.g., Sheet2).
• Workbook: Enter the file path to the other workbook.
• URL Link: Enter the complete URL of the website.
• Email Link: Enter the email address.
• File Link: Enter the file path to the file.
Step 5: Customize the Display Text:
• In the "Text to display" field, you can enter the text that will be displayed in
the cell. If left blank, the link target will be displayed.
Step 6: Click OK:
• The hyperlink will be inserted into the cell.
Using Hyperlinks in Your Spreadsheet:
• Navigate Within a Workbook: Create hyperlinks to other cells or worksheets
to quickly jump to specific locations.
• Link to External Data: Link to web pages or other files for additional
information.
• Create Email Links: Allow users to easily send emails to specific addresses.
• Organize Complex Spreadsheets: Use hyperlinks to create a hierarchical
structure and improve navigation.
Database Management System
Assignment 7
Objective: Create Table using design view in libra office.

Step 1: Open Table Design View:

• In the Database pane, click on Tables.
• Click on Create Table in Design View in the Tasks pane.

Step 2: Add Fields to the Table:

• In the Field Name column, type the name for your first field (e.g., ID, Name,
Age).
• In the Field Type column, choose the type of data for the field (e.g., Integer,
Text, Date).
• Add Description for the field.

Step 3: Set a Primary Key:

• Right-click on the field you want to set as the primary key (e.g., ID).
• Select Primary Key from the context menu.
A key icon will appear next to the field name.

Step 4: Configure Field Properties:

1. Select a field to configure its properties.
2. In the Field Properties section at the bottom, define properties such as:
 • Entry required: Set to Yes if the field cannot be empty.
• Length: Specify the maximum number of characters (for text fields).
• Default value: Provide a default value if applicable.

Step 5: Save the Table:

• Click on the Save icon or press Ctrl + S.
• Name your table and click OK.

Step 6: Close Design View:

• Close the Design View by clicking the close button on its tab.
• Your table is now listed under Tables in the Database pane.
Assignment 8
Objective: Create and edit Queries using 'Create a Query Using Wizard' and 'Design View'.
1. Creating a Query Using the Query Wizard:
Step 1: Open Your Database:
• Launch OpenOffice Base.
• Open the database containing the tables you want to query.
Step 2: Start the Query Wizard:
• In the Database window, click on the "Queries" tab.
• Click the "Create Query in Design View" button.

Step 3: Select Tables:

• In the "Add Table" dialog, select the tables you want to include in your query.
• Click "Add" to add the selected table to the query design window.
Step 4: Choose Fields:
• Drag and drop the desired fields from the selected tables into the query
design grid.
• You can also double-click on a field to add it.
Step 5: Add Criteria:
• To filter the results, add criteria to specific fields.
• Click on the cell in the "Criteria" row for the field you want to filter.
• Enter the desired criteria, such as:
• = "value" for exact matches
• < "value" for less than
• > "value" for greater than
• BETWEEN "value1" AND "value2" for a range
Step 6: Run the Query:
• Click the "Run" button (or press F5) to execute the query.
• The results will be displayed in a new window.
2. Creating and Editing Queries in Design View:
Step 1: Open the Design View:
• In the Database window, click on the "Queries" tab.
• Click the "Create Query in Design View" button.

Step 2: Add Tables:

• Click the "Add Table" button and select the tables you want to include.
Step 3: Join Tables:
• If you're querying multiple tables, you may need to join them based on a
common field.
• Drag and drop a field from one table to a field in the other table to create a
join.
Step 4: Add Fields:
• Drag and drop the desired fields from the selected tables into the query
design grid.
Step 5: Add Criteria:
• Similar to the Query Wizard, add criteria to specific fields in the "Criteria"
row.
Step 6: Sort and Group:
• To sort the results, click on the field header and choose the desired sorting
order (ascending or descending).
• To group the results, drag a field to the "Group By" row.
Step 7: Run the Query:
• Click the "Run" button (or press F5) to execute the query.
Assignment 9
Objective: Creating Forms using wizard.
Step 1: Open the Database:
• Launch OpenOffice Base.
• Open your existing database file.
Step 2: Access the Form Wizard:
• In the left-hand pane, click on the Forms icon.
• In the right-hand pane, under the Form Tasks section, click on Use Wizard to
Create Form.

Step 3: Field Selection:

• Select Table or Query: Choose the table from which you want to create the
form.
• Select Fields: Use the arrow buttons to move the desired fields from the
Available Fields list to the Fields in Form list. You can select multiple fields at
once using the Ctrl key.
• Click Next.
Step 4: Subform Setup:
• Create a Subform: If you want to create a subform within your main form,
select the relevant fields and click the Create Subform button.
• Choose Subform Style: Select the desired layout for the subform (e.g., Single
Record, Multiple Records).
• Click Next.
Step 5: Form Style:
• Choose a Style: Select a predefined style for your form (e.g., Standard,
Modern, etc.).
• Customize: If you want to customize the appearance, you can adjust font size,
color, and other properties.
• Click Next.
Step 6: Form Name and Finish:
• Enter Form Name: Provide a name for your form.
• Click Finish.
Step 7: Editing the Form:
• Switch to Design View: Right-click on the form and select Design.
• Modify Layout: Drag and drop form elements to rearrange them.
• Change Properties: Right-click on a form element and select Properties to
modify its appearance and behavior.
• Add Images: You can insert images into your form to enhance its visual
appeal. Use the Insert Image button in the toolbar.
Step 8: Saving the Form:
• Close the form.
• Save the database.
Assignment 10
Objective: Creating Reports using wizard.
Step 1: Open Your Database:
• Launch OpenOffice Base.
• Open the database you want to create a report for.
Step 2: Start the Report Wizard:
• In the Database window, navigate to the "Reports" section.
• Right-click and select "Use Wizard to Create Report."

Step 3: Choose Data Source:

• Select Data Source: Choose the table or query you want to base your report
on.
• Add Fields: Use the arrows to select the fields you want to include in your
report.
• Click "Next."
Step 4: Sort and Group Data:
• Sort: If you want to sort the data, choose a field and the sorting order
(ascending or descending).
• Group: If you want to group the data, choose a field to group by.
• Click "Next."
Step 5: Choose Report Layout:
• Layout: Select the desired layout for your report (tabular, labeled, columnar,
or form).
• Header and Footer: Choose whether to include a header and footer and
select the fields to display.
• Click "Next."
Step 6: Modify Report Layout:
• Customize Layout: If you want to further customize the layout, you can adjust
the font, font size, alignment, and other formatting options.
• Click "Next."
Step 7: Preview and Finish:
• Preview: Review your report's layout and make any necessary adjustments.
• Finish: Click "Finish" to create the report.