Create Vendor

To create a new supplier, go to the Materials Management space. In the Contract Manager
section, you can use the Manage Business Partner Master Data and follow the below steps

1. On the Manage Business Partner screen, click on and select Organization.

2. In the Create Organization popup window, leave the Business Partner field blank. The
system will generate a unique number later.

3. In the BP Role field, click and select FI Vendor (FLVN00). For the Organization
Title field, select Company and enter Mid-West Supply (Learn ID) in the Name 1.
(Can enter the address in this screen as well) or
4. Click and In the Business Partner view, in the Basic Data area, enter your Learn-ID
as Search Term 1.
5. Go to the Address area and fill up in the Street field, Postal Code, City, Country, Region
and Language. (335 W Industrial Lake Dr, for Postal Code 68528, for City, enter
Lincoln, for Country US, Region NY, and select English (EN) as the language.
6. Go to the Identification tab and under Tax Numbers section, click .
(In the line that appears, enter US1 as the Tax Category and give the Tax Number)
 7. Go to the Roles area and click . Choose Vendor (FLVN01) as the Business
Partner Role
8. in the new row along with (FLVN00).
9. Now click in the row of the newly created business partner role.

10. Go to the Company Codes area and click . On the Company Code screen, enter
US00 in the Company Code field. (Or select from the list)
11. In the Correspondence area. Enter your user (LEARN-ID) as the Clerk ID at Supplier.
12. Switch to the Finance area and enter 3300000 (Trade payables) for the Reconciliation
Account. In the Payment Data section, enter 0001 (Payable immediately Due net) as the
Payment Terms and select Check Double Invoice.
13. Now click in the lower screen area.

14. Go to the Purchasing Organizations area and Click in the Purchasing

Organization window. In the Purchasing Organization field, enter US00
15. Fill the Order Currency (USD) and Payment Terms Payable Immediately Due net (0001).
16. Navigate to the Partner Functions area. Click on and enter the partner function
VN for vendor and press Enter.
17. Click to transfer your purchasing-specific data for your business partner. Then
click and then . The system automatically assigns a unique number to your
supplier.

Material Creation

To create materials, go to the Materials Management space. In the Warehouse Supervisor

section, you can use the Manage Product Master Data.
1. On the Manage Product Master Data screen, click .
2. In the Create Master Data Record dialog box that appears, enter CHLK### as the Product
Number and HAWA (Trading Goods) as the Product Type. Enter EA (Each) as the base
unit of measure and for the Product Group UTIL (Utilities).

3. Press and In the General Information area, enter Accessories (AS) for the Division.
4. In the Descriptions section, click . In the automatically added line, enter the
Product Chain Lock ### for Language EN (English). Repeat this step and this time for
Language DE (German), enter Kettenschloss ### as the Product.
5. Scroll down to the Units of Measure section. At the end of the line in which the unit of
measure EA is already entered, click .
6. On the Unit of Measure screen, in the Dimensions area, enter 65.00 for the Gross
Weight and OZ (ounce) as the Unit.
7. Click then go to the Sales area and enter 0001 (On pallets) as the Transportation
Group.
8. Afterwards, navigate to the Distribution Chains area and choose . On the
Distribution Chain screen, enter Sales Organization UE00 (US East), Distribution
 Channel WH (Wholesale), and Delivery Plant MI00 (DC Miami).

9. In the Grouping Terms area, choose 0001 (Make-to-order) for the Item Category
Group and in the Sales Tax area, choose Tax Classification 0 (Exempt) for all three tax
categories.
10. Click and navigate to the Plants area and click . On the Plant screen, in the
General Data section, enter MI00 (DC Miami) in the field Plant and Hand lift for
Loading Group.
11. Now go to the Purchasing area and enter N00 (North America) as the
Purchasing Group.
12. Then go to the MRP Data area and enter the MRP Type PD (MRP), the MRP Controller
000 (MI MRP Controller), and the Availability Check 02 (Individual Requirement).
13. Scroll down, in the Lot-Size Data section, enter EX (Lot-for-lot order quantity) as the
Lot- Sizing Procedure and enter the Minimum Lot Size and also in the field Planned
Delivery Time, enter # (days).
14. Switch to the Storage Locations area and choose . On the Plant, enter TG00
(Trading Goods) for the Storage Location field then Click .
15. Navigate to the Valuation Areas area and click . On the Valuation Area screen,
enter Valuation Area MI00 and Valuation Class 3100 (Trading goods).
 16. Scroll down to the Valuation area and enter ### USD as the Inventory Price and ensure that
Moving Average Price/Periodic Unit Price (V) is selected for Price Control.
17. Click and then click . Popup for the material created will be shown.

STEP 1: Create Purchase Requisition

Under the Materials Management space. In the Inventory Supervisor section, you can use the
Create Purchase Requisition app.

1. Click on .
2. Enter Material CHLK1### and press Enter. Enter ## USD as the Valuation Price and
currency, 1 as the Price Unit, and ## as the Quantity Requested. For the Delivery Date,
you choose later date
3. Click on at the bottom and then in the upper right corner, you can see the
item in the shopping cart.

4. Click and below screen will appear; In the Items area, click on the row of the
chain lock to add some details.
 5. In the Item Details, enter N00 as the Purchasing Group, US00 as the Purchasing
Organization, US00 as the Company Code, and MI00 as the Plant.

Click . Afterwards, click and then choose to confirm the request. Note, the
system will create a separate document number.

STEP 2: Create RFQ (Request for Quotation)

To create a request for quotation for your purchase requisition, go to the Materials
Management space. In the Purchasing Agent section, you can use the Process Purchase
Requisitions
1. In the Search field, enter the previously created Purchase requisition Number OR
previously used material CHLK### and click .
2. Afterwards select your purchase requisition as displayed in below picture and click
.

3. In the Manage Purchase Requisitions screen enter Request for Quote as RFQ Type,
RFQ####(anything) as RFQ Description, later date(One month) as the Quotation
Deadline, US00 for both the Purchasing Organization and Company Code.
4. In the Bidders area click on to add a new bidder. Select the vendors entry and click
to add them as bidder. (select three)
 5. Click and confirm the pop up with . Then success message with the RFQ number
will appear on the dialog box.

STEP 3: Create Quotation from Vendor

Go to the Materials Management space. In the Inventory Assistant section, use the Manage RFQs
to create a request for quotation for your purchase requisition.

1. In the Search field, enter the previously created RFQ Number OR your RFQ### (Used in
RFQ description) and click .
2. Click on the row with your Request for Quote as in below picture.
3. Go to the Bidder area. Select your bidder one by one and click to create a
quotation.

4. In the Supplier Quotation window enter the earlier date than previously used deadline as
Quotation Submission Date and in the Items area enter ### USD as Net Order Price.
5. Click to create the Quotation. After that Click on (On the top right) to submit
the Quotation. Quotation submission popup will appear to ensure the quotation
completion

6. Repeat this process for the other two bidders. Enter the different amount in the Net Order
Price.
7. Click to return to the Request for Quotation window. The quotation from your suppliers
can now be found in the Quotations area.
STEP 4: Price Based Bid Evaluation

Go to the Materials Management space. In the Inventory Supervisor section, use the Compare
Supplier Quotations app to evaluate and select a quotation.

1. Search for the RFQ#### or the RFQ document number previously created and select.

2. All the three quotations will be displayed, Compare the quotes and select the best one (Price
basis). Choose the best Quote and click . (For the best offer the Total Quotation
Net Value will be highlighted in green)
 3. Now to reject the other two offers, click on the Supplier Quotation number(Document
number seen on the list) and click on Manage Supplier Quotation.

4. In the Supplier Quotation window click on (top right). Repeat this procedure to
also reject the second quotation.

STEP 5: Create Purchase Order Referencing an RFQ

Go to the Materials Management space. There use the Manage RFQs app to create a request for
quotation for your purchase requisition.
1. In the Search field, enter the previously created RFQ Number OR your RFQ### (Used in
RFQ description) and click .
2. Open your RFQ and go to the Process Flow area.

There You will see your purchase requisition followed by the associated RFQ and the three
supplier quotations. Two of the three offers have already been rejected, as indicated by the
comment completed.
3. Click on the Supplier Quotation with the comment and then choose
.
4. To create a purchase order from the quotation, in the Supplier Quotation window click on
the top right and then select .

On selecting , Purchase Order screen shall open

5. Click on the row Purchase Order items( and Confirm if there is delivery date in the Schedule
Lines tab)

6. Click on and back in click on .

To confirm the purchase order creation, click until you have returned to the Request for
Quotation screen. Go to Process Flow, The Quotation is now followed by a purchase order.
STEP 6: Post Goods Receipt for Purchase Order

To post the goods receipt, please go to the Materials Management space. In the Goods Receipt
Clerk section, click on the Post Goods Receipt for Purchasing.
 1. Enter your purchasing document number in the Purchasing Document field. (Purchase
order number) and then click .
2. For Printing, select Individual slip. If it is not filled automatically, select
TG00 (Trading Goods) in the individual items for storage location.
3. Select the Delivery Completed checkbox and Check that Trading Goods is entered as
the storage location and change the stock type to Quality Inspection.
4. Now click and then Click on Post to post the goods receipt of your material. You
shall receive the following success message with your material document number.

Step 7: Check Received Goods

Go to the Materials Management space. In the Warehouse Supervisor section, use the Stock
(Single Material) app to perform a quality inspection of the goods.

1. Enter your material CHLK1###. A list shall be displayed then click your material
CHLK1###.
 Note: In the previous step, you posted the received goods for quality inspection. Here you
can see the 200 units of quality inspection stock. You can only remove goods from
unrestricted-use stock for consumption. Therefore, you have to transfer post the goods

2. Select the row for Storage Location Trading Goods in the plant in Miami and click
.

3. In the Stock in Quality Inspection column, click , next to the ## units. The icon under
Unrestricted use stock is now clickable. Click .
4. Now In the Transfer Stock – In-Plant window, increase the quantity to your ordered
quantity(200)
 5. Click on . Success message of The material has been transferred will be displayed.

Step 8: Create and Post the First Supplier Invoice

To create a supplier invoice, please go to the Materials Management space. In the AP Accountant
section, you can use the Create Supplier Invoice

1. On the Create Supplier Invoice screen, enter today’s date as the Invoice Date. Check your
company code US00. Enter the amount in the Gross Invoice Amount field. Now enter
anything (INVOICE00504- ###) as Reference.

2. Go to the tab Purchasing Document References and enter (or search for) the number of
your purchase order in the Purchase Order/Scheduling Agreement field. Then press
Enter.
 3. For the first invoice item, enter XI as Tax Code and TX0000000 as Tax Jurisdiction.
4. If you see, the balance is 0.00 USD. Then press to verify that your postings are
correct.
5. Finally, press . The system will generate a unique supplier invoice number.

Close the message with No to return to the SAP Fiori launchpad.

Step 21: Post Outgoing Payment

To post the payment to a supplier, go to the Materials Management space. In the AP Accountant
section, you can use the Post Outgoing Payments

1. On the Post Outgoing Payments screen, choose Global Bike Inc. as the company code
(US00). For Posting Date and Journal Entry Date enter today’s date, for Reference
 INVOICES ###, and the current period. For G/L account, enter 1810000 (Bank 1) and the
Amount ###(bill amount).
2. Ensure that the journal entry type KZ (Vendor Payment) is selected.
3. Under Open Item Selection, enter your supplier number for your chose vendo r( Mid West
Supply) as the account
4. Click . On the upper right, you can see that the open balance is ####.
5. To pay bill, choose the button in the line. Note that the item has been
cleared

6. Press to post your payments to Mid-West Supply. The system will assign a unique
document number to your supplier payment.