NOTICE WRITING

Paper : 1
Test : 6
Time : 7 minutes/1 hour
Marks : 5/40

Content - 2
Language - 3
Total - 5

Content

2 All points included

1 Most of the points included
0 Question copied / Totally irrelevant

Language
3 Almost no errors, well connected sentences, correct spelling and punctuation
2 Some errors, well connected sentences, some errors in spelling and punctuation
1 Only a few correct sentences
0 All sentences incorrect

A notice is a formal means of communication. The purpose of a notice is to announce or

display information to a specific group of people. Notices are generally meant to be pinned
up on specific display boards whether in schools or in public places. Notices issued by the
government appear in newspapers.

Format:

Title

Heading

Body

Date Writer’s signature

Writer’s name
Designation

KASUN MALINGA 1
(Managing Director, Royal English Academy, Pannala)
076 681 8694
Important tips:

 A well-written notice must inform the readers about the five Ws:

1. What is going to happen, (that is, the event)

2. Where it will take place, (that is, the venue)
3. When it will take place (that is, the date and time)
4. Who can apply or is eligible for it
5. Whom to contact or apply to (that is, the issuing authority)

 The language used should be formal.

 The sentences should be short and grammatically accurate.
 Use passive voice as far as possible.
 Only the most important points should be written.
 Standard abbreviations are allowed.
 Present your notices in a box.
 Increase the visual appeal of your notice by using bold letters, etc.
 The ideal length of notice is 50 words (only the words in the body of the notice are
counted).

Sample notices:

1. You are the head prefect of Pannala National School, Pannala. You have been asked to
write a notice regarding a sports kit bag found on the school playground.
Use about 40 – 50 words. Invent necessary details.

Notice

Found – A Sports Kit Bag

A sports kit bag was found on the playground on 01 November 2021 during the
recess period. Anyone who has misplaced a grey sports bag with huge pockets
can collect it from the school guardroom.

02 November 2021 Head Prefect

Pannala National School

KASUN MALINGA 2
(Managing Director, Royal English Academy, Pannala)
076 681 8694
2. Imagine that you are the Secretary of the Nature Club of Damsiri Maha Vidyalaya,
Bentota. Your club decides to start a home garden in the school. You wish to have a
meeting to discuss it. Write a suitable notice to be displayed about this meeting, inviting
grade 11 students to participate. Use about 40 – 50 words. Invent necessary details.
(5 marks)

Notice

The Nature Club of our school has decided to start a home garden in the school
premises. There is a meeting to discuss the matter on 20th of November 2024
from 2.00 p.m. to 3.00 p.m. in the main hall All the Grade 11 Students are invited
to this occasion.

08th November 2024 Secretary,

Nature Club,
Damsiri M.V.

Exercises
1. Read the following notice and fill in the blanks.

NOTICE
The FLORAL EXHIBITION of Pannala National School will be held on
the 1st & 2nd of April 2022
At the School Main Hall
From 9 .00 a. m. to 4. 00p. m.
All the members of the Nature Club are welcome.
The Secretary
Nature Club

1. Event : ………………………………………..…………………….
2. Venue : ……………………………………………………..……….
3. Dates : ………………………………………………………..…….
4. Time : ………………………………………………………..…….

KASUN MALINGA 3
(Managing Director, Royal English Academy, Pannala)
076 681 8694
2. Imagine that you have lost your science notebook, and you guess that it should be
somewhere in the school premises. Write a notice to be put up in the school notice board
requesting to hand it over to the office, if found. Use about 40 – 50 words.
Include, when and where it was lost, special marks to identify the book (cover, size, name/
stickers, etc.).

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3. Imagine that you are the secretary of the Environmental Society in your school. Write a notice to
inform the members about the Shramadana Campaign to clean the school premises. The purpose
is to eradicate the Dengue menace from the school. Use about 40 - 50 words.

Include the following: date, time, venue and purpose.

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KASUN MALINGA 4
(Managing Director, Royal English Academy, Pannala)
076 681 8694