CREATING & EDITING DOCUMENTS IN
M.S. WORD
Presented By: Nandita Menhdiratta
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Microsoft Word
Microsoft Word is a word processing application that is part of the Microsoft Office Suite.
Microsoft Office Suite is a set of powerful applications that are designed to provide a rich set
of tools for almost every conceivable business task for a small (and large) business or
organization. Microsoft Office Suite has been designed so that the interface across all the
applications is consistent. Obviously, this helps users to move from application to application to
carry out their various business tasks. The primary applications that are included in Microsoft
Office include the following:
• Microsoft Word—A word processing application to create and edit letters, articles,
newsletters, flyers, and any other text-based document.
Start → All Programs → MS Office → MS Word 2
Uses of MS Word
Given below are the different field in which MS Word is used and simplifies the works of an individual:
• In Education: It is considered as one of the simplest tools which can be used by both teachers and
students. Creating notes is easier using MS Word as they can be made more interactive by adding
shapes and images. It is also convenient to make assignments on MS Word and submitting them online
• In Workplace: Submitting letters, bills, creating reports, letterheads, sample documents, can all easily
be done using MS Word
• Creating & Updating Resume: One of the best tools to create your resumes and is easy to edit and
make changes in it as per your experience
• For Authors: Since separate options are available for bibliography, table of contents, etc., it is the
best tool which can be used by authors for writing books and adjusting it as per the layout and
alignment of your choice
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Creating an MS Word document
To create a new blank document:
Click the Microsoft Office button.
Select New. The New Document dialog box
appears.
Select Blank document under the Blank and
recent section. It will be highlighted by
default.
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Home
This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All the
basic elements which one may need to edit their document is available under the Home option
Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the
document. They are included in the “Insert” category.
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Design
The template or the design in which you want your document to be created can be selected
under the Design tab. Choosing an appropriate tab will enhance the appearance of your
document.
Page Layout
Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation,
spacing, etc.
References
This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can be
found under this tab.
Review
Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be
tracked under the review tab. This acts as an advantage for those who get their documents
reviewed on MS Word.
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Editing an MS Word document
Edit text • Click the Edit tab.
• Select the text that you want to edit.
• Using the tools in the edit toolbar, change the
required formatting including font style,
paragraph alignment, list formatting, and
indentation options.
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Insert • Click the Insert tab.
images • Place your cursor where you want
to add an image.
• To add an image from your
computer, click Image.
• Choose the image to add.
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Mark up the document • If you are viewing a .docx file, you can use the following review features:
• Click the Review tab.
• Click Author to enter the name that will be associated with the changes
that you make in the document.
• Turn on Track Changes if you want to keep track of the changes that you
make to the document.
• Turn on Show Changes to see all the changes that have been made to the
document.
• Click Accept to convert the currently selected tracked change to final
text.
• Click Reject to revert the currently selected tracked change to the
previous text.
• Click Next to go to the next tracked change in the document.
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Uses of different options
HYPERLINKS:
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FORMAT PAINTER:
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DROP CAP:
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SENTENCE CASE:
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TABLES:
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THANKYOU
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