Microsoft Office Specialist:

Excel 2016
Session 1 & 2
Main Objective

Students are able to obtain the certificate of Excel 2016

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Topics
• Create and manage worksheets and workbooks
• Manage data cells and ranges
• Create tables
• Perform operations with formulas and function
• Create charts and objects

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Prerequisites

Select content
 Select all data = control + A
 Select an individual worksheet or column = arrow (mouse)
Manage date entry
 Type and enter
 Type and arrow

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Prerequisites

Manage worksheets – Delete Worksheet

 Right-click the worksheet tab, and then click Delete.
 With the worksheet active, on the Home tab, in the Cells group, click the Delete arrow, and then click Delete
Sheet.

Manage worksheets – Insert Worksheet

 Click “+” in the worksheet tab
 With the worksheet active, on the Home tab, in the Cells group, click the insert arrow, and then click Insert
Sheet.

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Prerequisites
Task Keyboard shortcut
Cut Ctrl +X
Copy Ctrl +C
Paste Ctrl +V
Undo Ctrl +Z
Repeat/Redo Ctrl +Y

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Objective 1: Create and Manage
1.1 Create worksheets and workbooks
1.2 Navigate in worksheets and workbooks
1.3 Format worksheets and workbooks
1.4 Customize options and views for worksheets and workbooks
1.5 Configure worksheets and workbooks for distribution

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Create Worksheet and Workbooks

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Move or copy worksheets
To reorder worksheets within a workbook
On the tab bar, drag the tab of the worksheet you want to move to the new position.

To create a copy of a worksheet within a workbook

Press and hold Ctrl and then on the tab bar, drag the worksheet tab to the location where you want to create
the copy.

To open the Move Or Copy dialog box

Right-click the worksheet tab, and then click Move or Copy. On the Home tab, in the Cells group, click
Format,

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Import data from delimited text files
• If the content you want to use exists in another format, such as in a delimited text file, you can import
the file contents into a worksheet in Excel.
• To import the contents of a text (.txt) or comma-separated values (.csv) file
• On the Data tab, in the Get External Data group, click From Text.
• In the Import Text File dialog box, browse to and select the text file you want to import, and then
click Import.

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Objective 1.1. Practice Tasks
Please do tasks on page 14

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Navigate in worksheets and workbooks: Search for Data
within a Workbook

To display the Find tab of the Find And Replace dialog box
• On the Home tab, in the Editing group, display the Find & Select list, and then click Find.
• Press Ctrl+F.

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Navigate in worksheets and workbooks: Navigate to a named
cell, range, or workbook element

• If you’re looking for a specific element or type of element, you can locate it by using the Go To and Go
To Special commands. From the Go To dialog box, you can locate any named element (such as a cell,
cell range, named range, table, or chart).
• To open the Go To Special dialog box
• In the Find & Select list, click Go To Special.
• Open the Go To dialog box, and then click the Special button.

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Navigate in worksheets and workbooks: Link to internal and
external locations and files

To open the Insert Hyperlink dialog box

• On the Insert tab, in the Links group, click the Hyperlink button.
• Press Ctrl+K.

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Objective 1.2. Practice Tasks
Please do tasks on page 24

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Format Worksheets and Workbooks
• Add and rename worksheet
• Change colour of a worksheet tab
• Manage rows and columns
• To insert and delete rows or column
• To change Ruler units
• To size a column or row to fit its content
• Change the appearance of workbook content

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Format Worksheets and Workbooks
Change page orientation and set standard paper size
• On the Page Layout tab, in the Page Setup group. Choose page orientation and paper

Modify page setup

• On the Page Layout tab, in the Page Setup group, click the Margins button.
• On the Margins menu, do either of the following:
• Click the standard margin setting you want.
• Click the Custom Margins command. Then on the Margins tab of the Page Setup dialog box, specify the Top, Bottom, Left, and
Right margins, and click OK.

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Format Worksheets and Workbooks
Insert headers and footers
1. On the Page Layout tab, in the Page Setup group, click the dialog box launcher.
2. In the Page Setup dialog box, click the Header/Footer tab.
3. In the Header list or Footer list, click the content you want to display in that area.

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Objective 1.3 Practice Tasks
Please do tasks on page 35

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Customize Options and Views for
Worksheets and Workbooks
Hide or Unhide Content

To hide selected rows or columns

• Right-click the selection, and then click Hide.
Or
• On the Home tab, in the Cells group, display the Format list.
• In the Visibility section of the Format list, point to Hide & Unhide, and then click Hide Rows to hide the
selected row(s) or Hide Columns to hide the selected column(s).

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Customize Options and Views for
Worksheets and Workbooks

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Modify the display of worksheets

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Display formulas
To display formulas in a worksheet
➜ On the Formulas tab, in the Formula Auditing group, click the Show Formulas
➜ Press Ctrl+`

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Display multiple parts of a workbook in
one window
Freeze Panes

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Display multiple parts of a workbook in
one window
Split a workbook

To modify the split between windows

➜ Drag the vertical or horizontal split bar to the row or column where you want to split the window.

To remove a split from a program window

➜ Double-click a split bar to remove it.
➜ Drag a vertical split bar to the top of the scroll bar to remove it.
➜ Drag a horizontal split bar to the right end of the scroll bar to remove it.
➜ On the View toolbar, click the active Split button to remove all splits.

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Display multiple parts of a workbook in
one window
To display multiple views of a workbook in separate program windows

• On the View tab, in the Window group, click the New Window button to open another instance of the
workbook.
• Arrange the workbook windows as you want, or click the Arrange All button and then in the Arrange
Windows dialog box, click Tiled, Horizontal, Vertical, or Cascade.

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Modify document properties

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Objective 1.4 practice tasks
Please do tasks on page 47

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Configure worksheets and workbooks for distribution

Print all or part of a workbook

• File  Print  You can choose specific print scopes
Or
• Page layout  print area  set print area

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Configure worksheets and workbooks for distribution

Print Sheet Elements

• Page layout  Page set up

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Configure worksheets and workbooks for
distribution
Inspect a workbook for hidden properties or personal information

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Objective 1.5 practice tasks
Please do tasks on page 63

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