Competency-Based Learning Materials

(CBLM)

BASIC COMPUTER LITERACY

COMMON COMPETENCY

Module Title:

Utilizing Microsoft Word

Unit of Competency:
Utilize Microsoft Word

Competency Based Learning Materials (CBLM)

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 TABLE OF CONTENTS

Introduction...................................................................................................................

Technical Terms............................................................................................................

Learning Outcome 1....................................................................................................

Information Sheet 1.1...................................................................................................

Self-Check 1.1...............................................................................................................

Learning Outcome 2......................................................................................................

Information Sheet 2.1...................................................................................................

Self-Check 2.1...............................................................................................................

Learning Outcome 3....................................................................................................

Information Sheet 3.1....................................................................................... 11

Self-Check 3.1.............................................................................................................

Learning Outcome 4....................................................................................................

Information Sheet 4.1.................................................................................................

Self-Check 4.1.............................................................................................................

Information Sheet 5.1.................................................................................................

Self-Check 5.1.............................................................................................................

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 Basic Computer Literacy
Program/ Course: BASIC COMPUTER LITERACY
Unit of Competency: Utilize Microsoft Word Application
Module: Utilizing Microsoft Word Application

INTRODUCTION:
This module contains information and suggested learning activities on Basic Computer
Literacy. It includes training materials and activities for you to accomplish and complete.

Completion of this module will help you better understand the succeeding module on the
Operate Microsoft Word Application

This module consists of 1 learning outcomes. Each learning outcome contains learning
activities supported by instruction sheets. Before you perform the instructions, read the
information sheets and answer the self-check and activities provided to certain as to yourself
and your instructor that you have acquired the knowledge necessary to perform the skill portion
f the particular learning outcome.

Upon completion of this module, report to your instructor for assessment to check your
achievement of knowledge and skills requirement of this module. If you pass the assessment,
you will be given a Certificate of Completion.

SUMMARY OF LEARNING OUTCOMES:

Upon completion of the module the trainees/ students should be able to:

LO1 Utilize Microsoft Word Application

 Basic Computer Literacy
4

TECHNICAL TERMS

Hardware – Computers, printers, and other devices.

Software – Programs that provide the instructions for a computer or other hardware
device.
Compatibility – The ability to work with another program or hardware device.
Ribbon – A screen element that displays buttons for accessing Office features and
commands.
Mouse – A device that allows you to select items on-screen by pointing at them
with the mouse pointer.
Mouse Pointer – A marker on your computer screen that shows you where the next
mouse action will occur. The mouse pointer changes shapes depending on the
current action.
Insertion Point – The flashing vertical line that indicates where the next action will
occur in a document.
Scroll Wheel – A wheel on some mouse devices (called a wheeled mouse) used to
navigate through a document on-screen.
Dialog Box – A window in which you select options that affect the way the program
executes a command.
Task Pane – A small window that displays additional options and command for
certain features.
ScreenTip – A balloon containing information that is displayed when you rest your
mouse pointer on certain screen elements.
Toggle – A type of command that can be switched off or on.
List Box – A list of items from which selections can be made. If more items are
available than can fit in the space, a scrollbar is displayed.
Palette – A display such as colors or shapes, from which you can select an option.
Drop-Down List Box – A combination of text box and list box; type your selection
in the box or click the drop-down arrow to display the list.

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Checkbox – A square that you click to select or deselect an option. A check mark in
the box indicates that the option is selected.
Command Button – A button used to execute a command. An ellipsis on a
command button means that clicking the button opens another dialog box.
Tabs – Markers across the top of the dialog box that, when clicked, display
additional pages of options within the dialog box.
Preview Area – An area where you can preview the results of your selections before
executing the commands.

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Program/ Course: BASIC COMPUTER LITERACY

Unit of Competency: Utilize Microsoft Word Application
Module: Utilizing Microsoft Word Application

Learning Outcome #01: Utilize Microsoft Word Application

Assessment Criteria:

1. Document layout and formatting are applied in line with document formatting
requirement.
2. Application feature are utilize to enhance productivity n line with application
guide/help instruction. .
3. Printing of document is performed inline with enterprise IT utilization guidelines.

Resources:

Equipment/ Facilities & Materials

1. Workshop
2. Tables and Chairs
3. Computers
4. USB Flash Drive
5. LCD

References:

 Mc Laughlin, Robert, Sasser, Susan Ralston, Fix your own PC. Philippines
Graphics Arts, Inc., Tandang Sora St., Caloocan City
 Legaspi, Carlos, Caina, Mark Anthony Operate A Personal Computer.
Dasmarinas Computer Learning Center.
 http://www.workcover.nsw.gov.au/OHS/default.htm
 http://www.MARCOM’S.

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 Basic Computer Literacy
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INFORMATION SHEET 1.1

What is a MSWORD

Microsoft Word is a word processing software developed by the Microsoft company.

Microsoft Word usually comes bundled with other programs that make up the Microsoft
Office suite. The purpose of the software is to allow users to create and edit documents that
are primarily text based such as letters, research papers, flyers, and newsletters.

Microsoft Office: Common Window Components

1. Office Button: A circular button with the Office logo in its center and is situated at the top left corner of
the program window. This button is similar to the File menu in older versions of Microsoft Word. It
offers options to perform basic file commands such as saving and printing documents as well as creating
new or opening existing documents.

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2. Quick Access Toolbar: This toolbar is located to the right of the Office Button and, by default, it
contains three command buttons (Save, Undo, and Redo).You can execute any command by single
clicking a command button on this toolbar. Any frequently used command can be added to this toolbar.
3. Title Bar: This is the horizontal strip at the top of the program window. This strip shows the name of
document on which you are working on and the name of the program in which you are using.
4. Ribbon: Replaces the menus in older versions of Microsoft Word, ribbons list tools or buttons that can
be used to access program features and commands.

5. Rulers (Vertical and Horizontal Rulers): Rulers are guides that can be used to set document margins,
tab settings, and indentions. When working with tables, the rulers can be used to adjust the size of table
rows and columns. They are also helpful guides in aligning texts, images and tables.
6. Scroll Bars (Vertical and Horizontal Scroll Bars): Scroll bars can be used to move or scroll through a
document either vertically or horizontally.
7. Status Bar: This is the horizontal strip at the bottom of the program window. This strip is used to
display document information such as the current page number, the number of pages in a document, and
the number of words in a document. It also contains tools that can be used to check a document for
proofing errors, record a macro, change the document’s view as well as zooming in and out of a
document.
8. Document Area: This is the area in which you will be typing in your texts and inserting your images
and other objects that will be included in your document.
9. Insertion Point: Vertical blinking line that indicates your position in the document area.
10. Dialog Box Launcher: This tool indicates that there are more options or tools within a group and, if
clicked, will open a dialog box containing those options.

Ribbons, Tabs, and Groups

Microsoft Word 2007 and higher uses ribbons, tabs, and groups in place of menus and menu options. Even
though newer versions of Word uses a layout or design that is a bit different than older versions and also uses
different terminologies, the logic and organization of tools remain the same.

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1 2 3

Microsoft Word’s ribbon (refer to #1 above), by default, contains 10 tabs (refer to #2 above). The 7 tabs are Home,
Insert, Page Layout, References, Mailings, Review, and View. Additional tabs may appear when objects like
tables, charts, or images are selected within a document. Such tabs will contain tools or options that can be
used with the selected object. Each tab in Word contains tools that are categorized into groups (refer to #3 above).
Groups are labeled to allow users to quickly find the tools that they need. For example, the group called Font
contains formatting tools or options that can be applied to text.

Default Tabs in Microsoft Word

• Home: Most of the tools and options that are found under the Home tab are used to format textual
content. The Home tab contains tools such as Cut, Copy, Paste, Bold, Italic, Underline, Align Left,
Center, Align Right, Find, and Replace. The groups found under the Home tab are Clipboard, Font,
Paragraph, Styles, and Editing.
• Insert: Most of the tools and options that are found under the Insert tab are used to insert objects such as
tables, pictures, and shapes. The Insert tab contains tools such as Table, Picture, ClipArt, Chart, Header,
Footer, Page Number, and WordArt. The groups found under the Insert tab are Pages, Tables,
Illustrations, Links, Header & Footer, Text, and Symbols.
• Page Layout: Most of the tools and options that are found under the Page Layout tab are used to format
the document. The Page Layout tab contains tools such as Margins, Orientation, Columns, Watermark,
Page Color, and Page Borders. The groups found under the Page Layout tab are Themes, Page Setup,
Page Background, Paragraph, and Arrange.
• References: Most of the tools and options that are found under the References tab are used to insert
reference information such as footnotes and endnotes. The References tab contains tools such as Table
of Contents, Insert Footnote, Insert Endnote, Insert Citation, and Bibliography. The groups found under
the References tab are Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table
of Authorities.
• Mailings: Most of the tools and options that are found under the Mailings tab are used to create mailing
documents. The Mailing tab contains tools such as Envelopes, Labels, and Start Mail Merge. The
groups found under the Mailings tab are Create, Start Mail Merge, Write & Insert Fields, Preview
Results, and Finish.

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• Review: Most of the tools and options that are found under the Review tab are used to proofread
documents. The Review tab contains tools such as Spelling & Grammar and Thesaurus. The groups
found under the Review tab are Proofing, Comments, Tracking, Changes, Compare, and Protect.
• View: Most of the tools and options that are found under the View tab are used to adjust or change the
document view. The View tab contains tools such as Print Layout and Zoom. The groups found under
the View tab are Document Views, Show/Hide, Zoom, Window, and Macros.

Lesson 2 - A
Terms to Know

1. Title Bar – Displays the program and document name

2. Ribbon - Displays buttons for accessing features and commands.

3. Ribbon Tabs - Used to change the commands displayed on the Ribbon

4. Office Button – Click to display a menu of common commands for managing documents and files.

5. Quick Access Toolbar - A toolbar that displays buttons for commonly used commands. You can customize
the Quick Access Toolbar to display buttons you used frequently.

6. Ruler – The horizontal ruler measures the width of the document page; it displays information such as
margins, tab stops, and indents.
• The vertical ruler measures the height of the document page.
• The ruler may not display by default. You can click the View Ruler button above the vertical scroll bar
or click the Ruler check box in the Show/Hide group on the View tab of the Ribbon to toggle them on or
off.
7. ScreenTip - Displays the name of the element on which the mouse pointer is resting.

8. Insertion Point – A blinking vertical line that displays to the right of the space where characters are inserted
in a document.

9. Document Window - The area where you type document text or insert graphics, tables, or other content.

10. Scroll Boxes – Used with a mouse to shift the on-screen display up and down or left and right.

11. Status Bar – Displays information, such as the currently displayed page, currently displayed section, how
many pages are in the document, where the insertion point is located, and which mode buttons are active.

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12. Zoom Slider – Used to change the magnification of the document on the screen.

13. View Shortcuts – Displays buttons used to change to one of five available document views.

Exercise 1
DIRECTIONS: Start Word, if necessary. Type the document below and then save your document as
01WORD_DATE_YOURNAME.

Computer science is a discipline that spans theory and practice. It requires thinking both in abstract terms and in
concrete terms. The practical side of computing can be seen everywhere. Nowadays, practically everyone is a
computer user, and many people are even computer programmers. Getting computers to do what you want them
to do requires intensive hands-on experience. But computer science can be seen on a higher level, as a science
of problem solving. Computer scientists must be adept at modeling and analyzing problems. They must also be
able to design solutions and verify that they are correct. Problem solving requires precision, creativity, and
careful reasoning.

Computer science also has strong connections to other disciplines. Many problems in science, engineering,
health care, business, and other areas can be solved effectively with computers, but finding a solution requires
both computer science expertise and knowledge of the particular application domain. Thus, computer scientists
often become proficient in other subjects.

Finally, computer science has a wide range of specialties. These include computer architecture, software
systems, graphics, artificial intelligence, computational science, and software engineering. Drawing from a
common core of computer science knowledge, each specialty area focuses on particular challenges.

Computer Science is practiced by mathematicians, scientists and engineers. Mathematics, the origins of
Computer Science, provides reason and logic. Science provides the methodology for learning and refinement.
Engineering provides the techniques for building hardware and software.

Finally, and most importantly, computer scientists are computer scientists because it is fun. (Not to mention
lucrative career opportunities!) www.cs.mtu.edu

Lesson 2 - B
Terms to Know

14. Horizontal Alignment – The position of text on a line in relation to the left and right margins.

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15. Mini Toolbar – A toolbar that displays on the document area when you select text, providing quick,
convenient access to common text editing and formatting commands.

16. Autocorrect – A feature available in mouse Microsoft Office programs that automatically corrects common
spelling errors as you type.

17. Caps Lock – Keyboard key used to toggle uppercase letters with lowercase letters.

18. Toggle – A command that turns a particular mode on and off. Also, to switch back and forth between two
modes.

19. Highlight – To apply a colored background to text to call attention to it.

20. Flush – Lined up evenly along an edge.

21. Vertical Alignment – The position of text in relation to the top and bottom page margins.

22. Line Spacing – The amount of white space between lines of text in a paragraph.

23. Leading – Line spacing measured in points.

24. Paragraph Spacing - The amount of white space between paragraphs.

Exercise 2
DIRECTIONS: Start Word, if necessary. Create a new document and save it as
02WORD_DATE_YOURNAME. Type the following document and spell check your work. Close Document,
saving all changes.

Palau was initially settled over 3,000 years ago, and perhaps 4,500 years ago, probably by migrants from the
Philippines. British traders became prominent visitors in the 18th century, followed by expanding Spanish influence
in the 19th century. Following its defeat in the Spanish-American War, Spain sold Palau and most of the rest of the
Caroline Islands to Germany in 1899. Control passed to Japan in 1914 and during World War II the islands were
taken by the United States in 1944, with the costly Battle of Peleliu between September 15 and November 25 with
more than 2,000 Americans and 10,000 Japanese killed. The islands passed formally to the United States under
United Nations auspices in 1947 as part of the Trust Territory of the Pacific Islands.

Four of the Trust Territory districts formed a single federated Micronesian state in 1979, but the districts of Palau
and the Marshall Islands declined to participate. Palau, the westernmost cluster of the Caroline Islands, instead opted
for independent status in 1978, approved a new constitution and became the Republic of Palau in 1981, and signed a
Compact of Free Association with the United States in 1982. After eight referendums and an amendment to the
Palauan constitution, the Compact was ratified in 1993 and went into effect on October 1, 1994, marking Palau
independent de jure (after Palau was independent de facto since May 25, 1994, when the trusteeship cancelled).

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Legislation making Palau an "offshore" financial center was passed by the Senate in 1998. In 2001, Palau passed its
first bank regulation and anti-money laundering laws.

Historians take note of the early navigational routes of European explorers in the Pacific. There is disagreement as to
whether Spaniard Ruy Lopez de Villalobos, who landed in several Caroline Islands, spotted the Palau archipelago in
1543. No conclusive evidence exists, but some believe he could have seen the tip of a southernmost island in the
group.

Palau had limited relations before the 18th century, mainly with Yap and Java. Had it not been for shipwrecked
islanders who took refuge in the Philippines, Europeans likely would not have found Palau until much later.
Englishman Henry Wilson, captain of the East India Company's packet Antelope, was shipwrecked off the island of
Ulong in 1783. The High Chief of (Koror) Palau allowed Captain Wilson to take his son, Prince Lee Boo, to
England, where he arrived in 1784. However, the prince died soon after of smallpox. The East India Company
erected a monument over his grave in St Mary's Churchyard, Rotherhithe. It was Wilson who gave the archipelago
the name "Pelew Islands".

In the late 19th century, possession of the islands was claimed by Britain, Spain, and Imperial Germany. In 1885, the
matter was brought to Pope Leo XIII for a decision. The Pope recognized the Spanish claim, but granted economic
concessions to Britain and Germany. Palau then became part of the Spanish East Indies, along with the Mariana
Islands, the Marshall Islands, and the rest of the Caroline Islands. They were all administered from the Philippines.

Under the Spanish administration, Palau underwent its first forms of extreme foreign influence. Catholicism is the
most highlighted amongst all these forms, having been introduced to the native population and accepted rather
easily, despite the fact that Palauan’s were ardent followers of their traditional faith. Elements from the Spanish
language were also integrated into the Palauan lexicon; the Palauan word for hammer, "martiliong", is derived from
the Spanish "martillo". Even with these forms of influence, Palau has predominantly very little influence from the
Spanish occupation compared to other islands within the region, such as Guam. This is partly due to the reason that,
aside from Spanish Jesuit missionaries, Spain had very little economic and colonization activity on the islands.

After being defeated in 1898 in the Spanish-American War and losing possession of the Philippine Islands, Spain
sold the Palau archipelago to Imperial Germany in the 1899 German-Spanish Treaty.

Palau was administered from German New Guinea, and a period of economic development began. German engineers
began exploiting the islands' deposits of bauxite and phosphate, and a rich harvest in copra was made.

Although the German occupation had lasted a mere 15 years, major changes in Palauan society had occurred. Many
traditional practices among the natives had been outlawed by German administrators, specifically the acts of
tattooing and mengol. Tattooing had been a practice reserved for members of higher castes, and the Spanish had
tried on numerous occasions to banish the practice. Unlike the Spanish, the Germans had a major foothold on the
local traditional government, given the economic benefits many clan heads were gaining. The art of tattooing was
banished completely by the late 19th century, and the last tattooed native died in the early 1960s.

The practice of mengol is one very unique to the islands, and one that was greatly discouraged by all foreign
administrations. In mengol young unmarried women from one village are sent to male clubhouses in another or other
villages, whether enemy or ally, as a sign of peace or friendship. The actions of these mengol ranged from simple

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companionship of the men of the clubhouse, much like the Japanese geisha, to sexual favors. However, the mengol
were not prostitutes, as even the unmarried daughters of clan heads could be sent off as mengol.

Under the terms of the Anglo-Japanese Alliance, the Empire of Japan declared war on the German Empire in 1914
and invaded German overseas territories in the Pacific Ocean. Palau was seized by ships of the Japanese navy. After
the war, the League of Nations awarded Palau to Japan as a Class C League of Nations Mandate.[5]

Japan incorporated the islands as an integral part of its empire, establishing the Nanyo-cho government with Koror
Island as the capital.[6] From 1914 to 1922, the Japanese Imperial Navy had been in control. Civilian control was
introduced from 1922, and Palau was one of six administrative districts within the Mandate. Japan mounted an
aggressive economic development program and promoted large scale immigration by Japanese, Okinawans and
Koreans. Native Palauans soon became a small minority in their own homeland. The Japanese continued the
German mining activities, and also established bonito (skipjack tuna) canning and copra processing plants in Palau.
Japanese economic activity was so extensive during their occupation, that the industrial capital, Koror, was once
termed by Japanese officials and tourists as "chiisai Tokyo", meaning "little Tokyo."

The Japanese had perhaps the most profound impact on Palauan society. Under the Japanese government, Palau
underwent extreme social, economic, and political changes. Unlike other parts of the Japanese Empire, the local
Japanese administration recognized the benefits of utilizing the traditional government to their advantage, given the
extreme adherence the natives followed towards their clans and traditions. Under the Japanese government, heads of
the Palauan traditional government were replaced by more "Japanese" natives, as a way of securing the obedience of
the Palauan people. This proved rather successful, as more and more Palauans so the benefits the Japanese
government was providing. Under the Japanese administration, all Palauan children were required to attend school,
and by the 1930s, nearly all Palauan children were literate in Japanese, with the exception of children in outlier
islands, specifically the Southwest Islands. www.en.wikipedia.org

Lesson 2 - C
Terms to Know

25. Tab – The measurement of the space the insertion point advances when you press the Tab key.

26. Tab Stop – The location on the horizontal line to which the insertion point advances when you press the Tab
key.

27. Tab Leader – A series of characters inserted along the line between the locations of the insertion point when
you press the Tab key and the tab stop 28. Font – A set of characters with a specific face, style, and size.

29. Font Face – The character design of a font set.

30. Serif – A font that has curved or extended edges.

31. Sans Serif - A font that has straight edges.

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32. Script – A font that looks like handwriting.

33. Font Size – The height of an uppercase letter in a font set.

34. Font Style – The slant and weight of characters in a font set.

35. Resume – A document listing information about a person’s education, work experience, and interest.

Exercise 3
DIRECTIONS: Start Word, if necessary and save it as 03WORD_DATE_YOURNAME.
Format: (use default 11pt Calibri font)
Line spacing: Single
Paragraph spacing: 0 points before, 0 points after
Apply font formatting, tabs, and alignments as marked.

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Lesson 2 - D
Terms to Know

36. Proofreaders’ Marks – Symbols written on a printed document by a copyeditor or proofreader to indicate
where revisions are required.

37. Insert Mode – The method of operation used for inserting new text within existing text in a document.
Insert mode is the default.

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38. Active Pane – The pane in which the insertion point is currently located. Commands and actions occur in
the active pane.

39. Active Document – The document in which the insertion point is currently located. Commands and actions
occur in the active document.

40. Tile – Arrange windows so they do not overlap on-screen.

41. Synchronous Scrolling – A feature that links the scroll bars in two windows so that when you scroll in one
window the other window scrolls as well.

42. Independent Scrolling – The ability to scroll a window without affecting the display in other open
windows.

43. Cut- To delete a selection from its original location and move it to the clipboard.

44. Paste – To insert a selection from the clipboard into a document.

45. Clipboard – A temporary storage area that can hold up to 24 selections at a time.

46. Drag-and-Drop Editing- The action of using a mouse to drag a selection from its original location and drop
it in a new location.

47. Copy – To create a duplicate of a selection.

48. Font Effects- Formatting features used to enhance or emphasize text.

49. Color Swatch- A block on a color palette that you click to select that color.

50. Theme– A set of coordinated colors, fonts, and effects.

51. Theme Colors – Colors assigned to an element based on the settings of the current theme.

52. Standard Colors- Ten primary and secondary colors.

Exercise 4
DIRECTIONS: Start Word, if necessary and save as 04WORD_DATE_YOURNAME.
Type the following Document.
Format: Paragraph spacing to 0 pts before and 0 pts. after
Line Spacing: Single

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Tab: Left @ 2.5pt, Right @ 6.5pt.

Exercise 5
DIRECTIONS: Start Word, if necessary and save as 05WORD_DATE_YOURNAME.

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Type the following Document.

Format: Paragraph spacing to 0pt. before and 0 pt. after
Line Spacing: Single.
Make sure to spell check your document.

Lesson 2 - E
Terms to Know

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53. Symbol- Shapes, mathematical and scientific notations, currency signs, and other visual elements you can
insert in documents by using the Symbol dialog box.

54. Indent – A temporary left and/or right margin for lines or paragraphs.

55. Bullet- A dot or symbol that marks an important line of information or designates items in a list.

56. Picture – A graphics image stored in a graphics file format.

57. Sort – To organize items into a specified order.

58. Style – A collection of formatting settings that can be applied to characters or paragraphs

59. Direct Formatting – Individual font or paragraph formatting settings applied directly to text, as opposed to a
collection of settings applied with a style.

60. Margins – The amount of white space between the text and the edge of the page on all four sides.

61. Gutter – Space added to the margin to leave room for binding.

62. Portrait Orientation - The default position for displaying and printing text horizontally across the shorter
side of a page.

63. Landscape Orientation - Rotating document text so it displays and prints horizontally across the longer side
of a page.

64. Theme - A set of coordinated colors, fonts, and effects that can be applied to Office documents.

65. Effects – Visual attributes applied to elements in a document, such as shadows applied to pictures, or
borders applied to pages.

66. Border – A line that can be added above, below, or to the sides of a paragraph, text, or table cell; with
different styles or art.

Exercise 6
DIRECTIONS: Start Word, if necessary and save as 06WORD_DATE_YOURNAME.
Type the following Document.
Format:
Paragraph spacing to 0pt before and 0pt after
Line Spacing: Single
Alignment: Center

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This will be used to assess CLO 2

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Exercise 7
EXERCISE DIRECTIONS:
Start Word, if necessary.
Open 07TEST.
Save the file as 07WORD_DATE_YOURNAME.

Format:
Select all text in the document
Paragraph spacing to 0pt before and 0pt after
Line Spacing: Single
Alignment: Center
Margin:
1.00” top,
0.50” left
0.50” right
0.75” bottom.

1. Check the spelling and grammar.

2. Follow the format of the document on the next page.
3. Insert the 07Goodluck, resize the picture so that it is fitted in the document.
4. Apply Picture style of your choice.
5. Add In Front of Text, Text wrapping style
6. Close the document, saving all changes

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Lesson 2 - F
Terms to Know

67. Internet – A worldwide network of computers.

68. World Wide Web – A system for finding information on the Internet through the use of linked documents.

69. Web Browser – Software designed for locating and viewing information stored on the Internet. Common
browsers include Internet Explorer and Netscape Navigator.

70. Web Page - A document stored on the World Wide Web.

71. MHTML – A format used for storing Web pages as single files so they can be easily transmitted over the
Internet.

72. HTML – Hypertext Markup Language. A file format used for storing Web pages

73. Web Page Title – The text that displays in the title bar when a Web page is viewed in a Web browser.

74. Background – The color, pattern, or fill displayed on the page behind data in a document.

75. Fill Effect- A texture, shading, picture, or pattern used as a background.

76. Web Site – A set of linked Web pages, usually all relating to the same topic.

77. Hyperlink – Text or graphics linked to a destination file or location. Click the link to jump to the
destination.

78. Hyperlink Destination – The location displayed when the hyperlink is clicked. Sometimes called the target.

79. Hyperlink Source - The document where the hyperlink is inserted

80. Email- A method of sending information from one computer to another across the Internet or intranet.

81. Attachment – A document attached to an e-mail message and sent in its original file format.

Exercise 8
EXERCISE DIRECTIONS:

Part 1:
1. Start Word, if necessary

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2. Create a new document and save it as a single file web page with the file name08WEBYourName, and
the page title Palau Community College Home Page.
3. Apply the Solstice theme (or any Theme that is best) to the document.
4. Apply the Parchment texture (or any texture) as the page background.
5. Type and format the document shown in Illustration A.
6. Check the spelling and Grammar in the document.
7. Save the document

Part 2:
1. Open the Word document 08Program
2. Save the file as 08ProgramYourname (note: save as single file web page)
3. Apply the Solstice theme and the parchment texture to the document.
4. At the end of the document, type Return to Home Page
5. Insert a hyperlink from the text Return to Home Page to the 08WEBYourName document.
6. Insert a new blank line at the end of the document and type:

Click here to request information via e-mail.

7. Select the text “e-mail” and insert an email hyperlink to: [email protected], with the subject:
Palau Community College Inquiry.
8. Test the Return to Home page hyperlink.
9. Save your document and Close all windows.

Part 3:

1. Open 08WebYourName using Microsoft Word.

2. In the 08WebYourName document, insert a hyperlink from the text Programs Offered to the
08ProgramYourName document.
3. Test the hyperlink.
4. Close all open documents, saving all changes.

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Illustration A

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56

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SELF CHECK 1.1

1. How to start word

2. The Spelling and Grammar Check icon appears when

3. A formatting mark (nonprinting character) is

4. As you type text in a document, Word Checks your typing for

5. Ways to check spelling and grammar as you type

a.
b.
c.

6. To format a document means to

7. Paragraph formatting is

8. How to save a new document

9. How to save an open document to a new file name?

10. What is a dialog box?

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INFORMATION SHEET 2.1

Create a Letter

1. Choose a template or a blank document

The first step is to decide whether you want to use a pre-designed template or a
blank document for your letter. A template can save you time and ensure
consistency, as it already has the layout, fonts, and margins set up. However, you
may need to customize it to suit your needs and preferences. A blank document
gives you more flexibility and control, but you will have to set up the formatting
yourself. You can find templates or create a new document in the File menu of
most word processors.

2. Set up the margins and alignment

The next step is to set up the margins and alignment of your letter. Margins are
the spaces between the edges of the paper and the text. Alignment is the
position of the text relative to the margins. The standard margins for a formal
letter are one inch on all sides, but you can adjust them slightly if needed. The
alignment for a formal letter is usually left-aligned, meaning the text is aligned
with the left margin and has a ragged right edge. However, you can also use
justified alignment, which makes the text evenly spaced between the margins, or
center alignment, which places the text in the middle of the page.

3. Write the sender's and recipient's addresses

The third step is to write the sender's and recipient's addresses on the top left
corner of the page. The sender's address is also called the return address, and it
includes your name, street address, city, state, zip code, and optionally your
phone number and email address. The recipient's address is also called the inside
address, and it includes the name and title of the person or organization you are
writing to, their street address, city, state, and zip code. You should leave a blank
line between each line of the address, and four blank lines between the sender's
and recipient's addresses.

4. Write the date and salutation

The fourth step is to write the date and salutation below the recipient's address.
The date should be written in full, with the month spelled out, followed by the day
and the year. For example, January 15, 2021. The salutation is the greeting that
starts your letter, and it should be followed by a colon. The salutation should
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address the recipient by their name and title, if known, or by a generic term, such
as Dear Sir or Madam, or To Whom It May Concern. For example, Dear Mr. Smith:
or Dear Hiring Manager:

5. Write the body and closing

The fifth step is to write the body and closing of your letter. The body is the main
part of your letter, where you state your purpose, provide relevant details, and
make your request or offer. The body should be divided into paragraphs, with
each paragraph focusing on one main idea. You should leave a blank line between
each paragraph, and use a clear and formal tone. The closing is the ending of
your letter, where you summarize your message, express your gratitude, and
indicate your next steps. The closing should be followed by a comma, and should
match the tone and level of formality of your letter. For example, Sincerely, or
Respectfully,

6. Write the signature and enclosure

The sixth and final step is to write the signature and enclosure of your letter. The
signature is your handwritten or typed name below the closing, and it shows your
authenticity and professionalism. You should leave four blank lines between the
closing and the signature, and sign your name in ink if you are printing and
mailing your letter. The enclosure is an optional notation that indicates that you
have attached or included additional documents with your letter, such as a
resume, a transcript, or a reference letter. You should write the word Enclosure or
Enclosures below the signature, followed by a colon and a list of the documents.
For example, Enclosure: Resume

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SELF-CHECK 2.1

Enumerate the step to create a letter.

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INFORMATION SHEET 3.1

Insert a Table
1. Place the insertion point where you want the table to appear.
2. Navigate to the Insert tab, then click the Table command.

3. This will open a drop-down menu that contains a grid. Hover

over the grid to select the number of columns and rows you
want.

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4. Click the grid to confirm your selection, and a table will

appear.
5. To enter text, place the insertion point in any cell, then begin
typing.

To navigate between cells, use the Tab key or arrow keys on your keyboard. If the insertion point is
in the last cell, pressing the Tab key will automatically create a new row.

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SELF-CHECK 3.1

Enumerate the step to create a Table

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INFORMATION SHEET 4.1

Create a Column

Sometimes the information you include in your document is best displayed in columns.
Columns can help improve readability, especially with certain types of documents—like newspaper
articles, newsletters, and flyers. Word also allows you to adjust your columns by adding column
breaks.

To add columns to a document:

1. Select the text you want to format.

2. Select the Layout tab, then click the Columns command. A

drop-down menu will appear.

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3. Select the number of columns you want to create.

4. The text will format into columns.

Your column choices aren't limited to the drop-down menu that appears. Select More Columns at
the bottom of the menu to access the Columns dialog box. Click the arrows next to Number of
columns: to adjust the number of columns.
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If you want to adjust the spacing and alignment of columns, click and drag the indent markers on
the Ruler until the columns appear the way you want.

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Adding column breaks

Once you've created columns, the text will automatically flow from one column to the next.
Sometimes, though, you may want to control exactly where each column begins. You can do this by
creating a column break.

To add a column break:

In our example below, we'll add a column break that will move text to the beginning of the next
column.

1. Place the insertion point at the beginning of the text you

want to move.

2. Select the Layout tab, then click the Breaks command. A

drop-down menu will appear.
3. Select Column from the menu.

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4. The text will move to the beginning of the column. In our

example, it moved to the beginning of the next column.

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To learn more about adding breaks to your document, review our lesson on Breaks.

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Self Check 4.1

Enumerate the step to insert a Column.

INFORMATION SHEET 5.1

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Create a Newspaper in Microsoft Word

.
Due in part to customers overwhelmingly obtaining news information from
electronic media such as tablets, smart phones and the Internet, print
journalism has receded to the point where the Newspaper Death Watch website
offers a “rest in peace” section listing organizations that, like their pages, have
folded. Bridge the gap between the printed page and electronic readability by
making your own newspaper using Microsoft Word. Although Word doesn’t offer
a newspaper template, you can quickly manipulate the software into something
tangible to print out or to distribute online. Here are the Steps
1. Start Word. Click the “Page Layo ut” tab. Click the “Size” button below the
tab. Click the “More Paper Sizes” option. Enter the dimensions for the
newspaper into the “Width” and “Height” boxes, such as “11” and “17”
respectively. Keep in mind that most standard printers can only print 8.5
inches by 11 inches. Click the “OK” button.
2. Click the “Columns” button on the ribbon. Click the “Three” button. You won’t
see anything change on the Word document since there isn’t text yet, but you
will see the columns break into three on the small ruler stretching across the
top of the Word document.
3. Click the “Insert” tab. Click the “Header” button and select the “Alphabet”
option or whichever is your preference. You want to choose one with a line
running along the bottom to serve as your masthead distinction.
4. Click into the “Type Text” section of the header. Type the name of the
newspaper. Press the “Enter” key and type the date of the issue, volume
number and any other details you desire.
5. Highlight the newspaper name text. Click the “Home” tab. Increase the font
with the “Font size” menu and change the font if desired. Click the “Align
Center” button to align the header in the center of the page.
6. Click the “Insert” tab again. Click the “Picture” button. Browse to a digital
logo for the newspaper and double-click it, then drag it into place on the left
or right side of the masthead. Check the “Different First Page” box on the
green “Header & Footer Tools” tab’s ribbon so the masthead only appears on
the first page of the newspaper. Click the red “X” button, “Close Header and
Footer,” to close the masthead and return to the Word document.
7. Type the first article on the page, starting with the title, author’s byline, city
and state information. As you type, Word performs word wrapping in the
columns and moves text to a new column when you come to the end of one.
8. Add pictures to the newspaper to go with the articles following the same
process as importing a logo, by clicking the “Insert” tab’s “Picture” button
and browsing to and double-clicking the picture.
9. Click the “File” tab. Click “Save As.” Type a name for the newspaper, with a
version number if desired, such as CityNews08-21-2011, and click the “Save”
button.

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Self Check 5.1

Enumerate the step to create news article.

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